Personally Identifiable Information Policy

Personally Identifiable Information Policy

Personally identifiable information (PII) is described as any electronic data that can be used to disclose the identity of an individual. This includes but is not limited to social security number, address, phone number, college ID number, email address, or name.

In an effort to maintain data security in all realms of data collection Porter and Chester Institute requires that all online data collection programs conform to the following information security regulations:

  • Personally identifiable information will not be stored on any server accessible by the public. This includes but is not limited to web servers and email servers.
  • All personally identifiable information will be stored on securely controlled central database servers that conform to all access control and authentication regulations set forth by designated data/IT services.
  • All online data collection, data retrieval, and application requests involving personally identifiable information will be reviewed by designated Information Technology Department Staff. Prior to production or implementation, the information technology department will ensure that all security principles, programming standards, data storage, and all data elements are being collected securely and appropriately.
  • Programs and methods that do not conform to information collection and security policies will be removed and taken out of production. The administrator/requestor of the program will be notified. Once security violations are corrected the program will be placed back into a production environment.

Online data collection programs are defined as any Web form, application, or survey tool that is made available to the public and stores some or all of the personally identifiable information elements. Surveys, while they may or may not collect personally identifiable information, must be reviewed by a designated Information Technology staff member to ensure that the data being collected is securely stored in a manner consistent with all designed security standards established for personally identifiable information (PII).

Disclosure of Personally Identifiable Information to Parties Outside Porter and Chester

Porter and Chester Institute does not sell, rent, give away, or loan any personally identifiable information about students, faculty or staff to any third party other than agencies directly connected to the university. Agencies who have access to personally identifiable information are required to protect this information in a manner that is consistent with this privacy policy and those set forth by the State of Connecticut, Massachusetts and the Federal government. Violators of these privacy acts will be prosecuted by every extent of the law.

Accessing or Correcting Personal Information

The Campus Nexus Student Portal provides a mechanism for you to manage your personal information. It is very important that all of your personal contact information is current and up to date.


By using Porter and Chester’s technology infrastructure, you consent to the collection and use of your personally identifiable information by Porter and Chester Institute. The policies that govern the usage of Porter and Chester Institute’s technological infrastructure and your personally identifiable information are stated above.